18 Steps Consultants, Palimukku, Kochi, Kerala-682016 +91 7907722853 / 8547731964 hr@18stepsconsultants.com

Job Detail

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Location Details:

Thrissur, Kerala

Salary Details

Negotiable for right candidate

Education

Bachelor's Degree

Experience

5+ years of experience in an executive assistant or secretarial role, preferably supporting senior executives.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Should be able to handle English, Malayalam and /or Hindi, Tamil

Job Description

About the Company:

Our client is a prominent player in the retail sector, known for its commitment to excellence and innovation. The company strives to maintain high standards in their operations and provide a dynamic and inclusive work environment for their employees.


Job Summary:

The Secretary to the Chairman will provide comprehensive administrative and secretarial support to the Chairman, ensuring efficient management of their office. The role requires a highly organized, proactive individual with excellent communication skills and the ability to handle sensitive information with discretion.


Key Responsibilities:


1. Administrative Support:

o Manage the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements.

o Prepare and edit correspondence, reports, presentations, and other documents as required.

o Handle incoming and outgoing communications, including emails, phone calls, and mail.


2. Meeting Coordination:

o Organize and coordinate meetings, including preparing agendas, materials, and minutes.

o Ensure the Chairman is well-prepared for meetings with necessary documents and briefings.

o Arrange logistics for board meetings, executive meetings, and other key events.


3. Travel Management:

o Plan and coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.

o Ensure all travel arrangements are within budget and comply with company policies.


4. Confidentiality and Discretion:

o Handle sensitive and confidential information with utmost discretion.

o Maintain confidentiality of all matters pertaining to the Chairman and the company.


5. Liaison Role:

o Act as a point of contact between the Chairman and internal/external stakeholders.

o Facilitate communication and follow-up on pending matters with relevant departments and individuals.


6. Office Management:

o Oversee the smooth functioning of the Chairman's office, including managing office supplies and equipment.

o Ensure all administrative processes are efficient and effective.


7. Special Projects:

o Assist in special projects and initiatives as assigned by the Chairman.

o Conduct research and prepare reports on various topics as required.


Qualifications:

Bachelor's degree 

5+ years of experience in an executive assistant or secretarial role, preferably supporting senior executives.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent verbal and written communication skills.

Should be able to handle English, Malayalam and /or Hindi, Tamil

Strong organizational and multitasking abilities.

High level of professionalism and attention to detail.

Ability to work independently and as part of a team.

Discretion and confidentiality in handling sensitive information.


Preferred Skills:

Experience in a similar role 

Familiarity with office management systems and procedures.

Ability to adapt to a fast-paced and dynamic work environment.

Proactive problem-solving skills and a positive attitude.


Benefits:

Competitive salary and profit linked as well as performance-based incentives.

Health insurance and wellness programs.

Opportunities for professional development and career advancement.

A supportive and inclusive work environment.

Job Overview
  • Post Date : 03-Jun-2024
  • Last Date : 13-Jul-2024
  • Location: Thrissur
  • Vacancy: 1
  • Job Type: Full-time
  • Gender Preference: Any
  • Salary: Negotiable
  • Interview Mode: Face to Face
**18 Steps Consultants do not demand or accept money from Job Applicant(s)**

Get In Touch

18 Steps Consultants, Palimukku, Kochi, Kerala-682016

hr@18stepsconsultants.com

+91 7907722853 / 8547731964

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