Job Detail

Qualified Company Secretary. Member of ICSI

2 years (post CS)

Duties:

1. Statutory Compliance & Governance

• Ensure the NBFC complies with Companies Act, 2013, RBI Master Directions for NBFCs, SEBI, FEMA, and other applicable laws.

• Prepare and maintain statutory registers, records, and returns.

• Draft, file, and maintain ROC (Registrar of Companies) filings (e.g., MGT-7, AOC-4, PAS-3, etc.).

• Ensure timely filing of annual returns and financial statements with the MCA.

2. Board and General Meetings

• Organize Board Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs) as per statutory requirements.

• Draft and circulate meeting notices, agendas, minutes, and resolutions.

• Advise the Board on legal responsibilities, secretarial standards, and corporate governance matters.

• Maintain minutes book and attendance registers of all meetings.

3. RBI & Regulatory Reporting

• Submit periodic returns and certificates to RBI (e.g., NBS-9, Statutory Auditors’ Certificate, etc.).

• Handle RBI DAKSH portal compliance and communication.

• Maintain records of RBI correspondence, approvals, and responses.

• Ensure compliance with Know Your Customer (KYC), AML, and Fair Practices Code as per RBI directives.

4. Corporate Law & Legal Support

• Assist management in drafting policies, internal charters, and compliance frameworks.

• Advise on matters related to shares, debentures, investments, borrowings, and board resolutions.

• Support in drafting MOA/AOA changes, business expansion documents, mergers, and restructuring.

• Liaise with external legal counsels on litigation or regulatory issues.

5. Shareholder Relations

• Maintain up-to-date records of shareholders and share transfers.

• Issue share certificates, CCDs, and maintain cap table compliance.

• Manage allotment, buy-back, or transfer of shares as per regulatory guidelines.

6  Ethics, Governance & Advisory Role

• Act as a compliance officer and ensure the organization follows high ethical and governance standards.

• Guide the Board on CSR obligations, whistleblower policies, and internal controls.

• Ensure proper disclosure practices in financial statements and offer documents (for NCDs, CCDs, etc.).

7. Coordination with Auditors, Consultants & Directors

• Coordinate with statutory auditors, internal auditors, RBI inspectors, and tax consultants.

• Prepare compliance reports and action plans on audit observations.

• Ensure timely responses to queries from Directors and stakeholders.

8. Secretarial Audit

• Ensure conduct of Secretarial Audit under Section 204 of Companies Act, if applicable.

• Prepare Secretarial Audit Report, Board Evaluation Reports, and ensure disclosure in Annual Reports.